--- title: Receiving an Integrated Distributor Purchase Order in CityHive (POS) description: Learn how to manage integrated distributor purchase orders in City Hive — review order details, create purchase orders, and receive deliveries with synced inventory. --- [Skip to content](https://support.cityhive.net/integrated-purchase-orders-receiving-#main-content) [Contact Us](https://support.cityhive.net/kb-tickets/new?hsLang=en) [Customer portal](https://support.cityhive.net/tickets-view?hsLang=en) ![City Hive Logo-2.png\]](https://support.cityhive.net/hs-fs/hubfs/City%20Hive%20Logo-2.png?width=62&height=60&name=City%20Hive%20Logo-2.png) Open main navigation Close main navigation - [Contact Us](https://support.cityhive.net/kb-tickets/new) - [Customer portal](https://support.cityhive.net/tickets-view) We're here to help! - There are no suggestions because the search field is empty. 1. [City Hive Support](https://support.cityhive.net/?hsLang=en) 2. [Inventory Management](https://support.cityhive.net/inventory-management?hsLang=en) 3. [City Hive POS](https://support.cityhive.net/inventory-management?hsLang=en#city-hive-pos) # Receiving an Integrated Distributor Purchase Order in CityHive (POS) # [Receiving an Integrated Distributor Purchase Order in CityHive](https://app.guidde.com/playbooks/hW42J6i6zCVmNsnQSJKJZy) This tutorial provides a comprehensive guide to managing integrated distributor purchase orders within CityHive. We'll walk through the entire process, from initial order review to committing inventory and updating pricing. ### 1. What You'll Learn This walkthrough provides a comprehensive overview of the full receiving workflow for an integrated distributor order. We'll cover ten essential steps, starting with locating the purchase order, moving through updating quantities and pricing, and concluding with committing inventory. Each step is designed to ensure accuracy and efficiency in your receiving process. ![What You'll Learn](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2F7FGcfZQjQnRu9tRmoFq65U_doc.png?alt=media&token=19c65bb1-5317-40ca-aa9e-9fa1ceb6fd52) ### 2. Find the Purchase Order The first step is to locate the purchase order. Navigate to the Purchase Orders page under the 'Ordering' section to view all incoming distributor orders. Each row provides key details such as the order ID, distributor, creation and delivery dates, item count, and total. Orders that have been approved by your distributor are ready for receiving, and you can click into any order to view its full details. ![Find the Purchase Order](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2FgBdTKpXJiFxdf1WYMiFfoZ_doc.png?alt=media&token=c5490243-4821-47f6-8bfc-8e60bc6628f9) ### 3. Open the Order Details After locating the order, open its details. The order detail page provides a comprehensive list of every item, its quantity, and a full pricing breakdown. On the right, you'll find essential purchase order details like the distributor, external ID, and the expected delivery date. Once the goods have physically arrived, simply click 'Begin Receiving Process' to initiate the receiving workflow for this specific order. ![Open the Order Details](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2F3TNAcwMBhfTXkguGZhiaiX_doc.png?alt=media&token=840f2de3-fcf4-41e9-a973-0498dc511a1b) ### 4. Start the Receiving Record Upon initiating the receiving process, CityHive automatically creates a new draft receiving record, directly linked to the original purchase order. The Distributor Line clearly displays the ordered versus received quantities, along with the unit cost and total line cost. From this point, you have the flexibility to cancel the receiving if needed, or continue and commit the record once all items and details are fully confirmed. ![Start the Receiving Record](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2F2V6H2cwimiSRdMgByEdHPU_doc.png?alt=media&token=2349eb35-cbae-479a-9287-e892cce0c8ff) ### 5. Check for Cost Changes It's crucial to check for any cost changes before committing to inventory. By hovering over a distributor line, you can quickly compare the current cost against the new invoiced cost from your distributor. A rising-cost indicator will flag any items where the distributor's price has increased. This feature allows you to catch and address cost discrepancies proactively, ensuring accurate inventory valuation. ![Check for Cost Changes](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2FfqPsc4AHbioK2mVTyMAnxj_doc.png?alt=media&token=780d2864-2739-4e01-ba92-97e093659f8f) ### 6. Review the Receiving Line Next, review the receiving line to ensure accuracy. This section displays the matched inventory item, along with the received, backordered, and rejected or damaged quantities. You'll also see the current and new quantity-on-hand, or QOH, presented side-by-side for easy comparison. The system automatically calculates the updated unit cost and the total line cost, streamlining your review process. ![Review the Receiving Line](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2FquXFoKLSvjPfTW4r61UgA1_doc.png?alt=media&token=cf4c9536-bc46-43f2-80b5-9a375336c1a3) ### 7. Review Current Pricing Before finalizing, review the current pricing for the item. The Pricing section clearly shows the current margin percentage, the existing shelf price, and any active sale price. This information is displayed for your reference, allowing you to compare it against the new cost. This step serves as a critical checkpoint to decide whether your pricing needs to be adjusted to reflect the new distributor cost. ![Review Current Pricing](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2FrRi5qe7vnrSPFtSSE9ey7i_doc.png?alt=media&token=eb26c233-7fa6-4028-b6a5-410571d6b838) ### 8. Update the Shelf Price If necessary, you can easily update the shelf price. You have the option to enter a new price directly or adjust the margin percentage, which will automatically recalculate the price. CityHive displays the current live price and margin alongside your changes, providing a clear comparison as you type. Once any value is modified, the 'Save Line' button becomes active, allowing you to confirm your updates. ![Update the Shelf Price](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2FajWDDQAmzqJ3miYK5LHfU9_doc.png?alt=media&token=e84d57e5-743c-4693-9b84-3e313d9039d1) ### 9. Save Your Changes After reviewing and making any necessary pricing adjustments, click 'Save Line' to confirm the received quantity, updated cost, and new pricing for this specific item. A confirmation banner, indicating 'Line saved,' will appear once your updates are successfully stored. If your receiving includes multiple lines, simply repeat these review and save steps for each additional item before proceeding. ![Save Your Changes](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2Ff3zNw3EfoN7UvADJMdTvzu_doc.png?alt=media&token=f8968699-2e1f-487b-99dc-1b01145f00e1) ### 10. Commit to Inventory With all lines thoroughly reviewed and saved, the next crucial step is to commit the receiving. Click the 'Commit' button to finalize the process. A confirmation dialog will appear, summarizing exactly what will happen: the received quantities will be added to your inventory, and any new pricing adjustments will be applied. Confirming the commit action officially finalizes the receiving and updates your live inventory records. ![Commit to Inventory](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2F7jY7Xm36WzYknu1vz3aSUM_doc.png?alt=media&token=2ef59b22-ee08-4024-af83-067db3dc87e1) ### 11. Confirm in Receivings Finally, return to the Receivings list to confirm the status of your order. Here, you'll see every receiving and its current status. Committed receivings are clearly indicated with a green 'committed' badge, while drafts still awaiting action will show 'draft.' Each row provides a concise summary of lines, items, total cost, and the distributor, enabling quick and efficient auditing. ![Confirm in Receivings](https://static.guidde.com/v0/qg%2FC9EQuOKYKCMzwY5ensx7YRMrfqC2%2FhW42J6i6zCVmNsnQSJKJZy%2Frbbspfcm1FpyjxbTKZ8WLi_doc.png?alt=media&token=c505099c-696b-41d5-80fe-a25894d585b3) ### 12. Recap: Purchase Order to Inventory To recap our workflow from purchase order to committed inventory: first, locate and open the distributor purchase order once goods arrive. Next, begin the receiving process to create a draft linked to that order. Then, carefully review quantities, check for any distributor cost changes, and confirm all matched inventory items. Update your shelf pricing to reflect the new cost, saving each line as you go. Finally, commit the receiving to apply quantities and pricing to your live inventory, and confirm the order shows as committed on the Receivings page. 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